Possible states for a meeting recap
Meeting status | What it means | Availability of recap |
LIVE | Indicates that the meeting is still in progress | Meeting recap will not yet be accessible (clickable) |
PROCESSING | Meeting has ended but the meeting recording is still being retrieved from Zoom. (UpdateAI does not have control over the length of the Zoom processing time.) | Meeting recap will not yet be accessible |
TRANSCRIBED | Meeting recording has been retrieved from the Zoom cloud and transcribed by UpdateAI. The Smart Summary™️ (AI) insights are still processing (usually takes ~5-20 min). | Meeting recap can be viewed while waiting for the Smart Summary™️ to be generated. |
READY | UpdateAI has retrieved and processed the meeting recording from Zoom. | ✅ The meeting recap is ready to be viewed. |
LIMITED DIALOGUE | We detected <500 characters of dialogue in the conversation. This often occurs when a meeting is recorded only briefly in the beginning while participants are waiting to join. | ✅ The meeting recap is ready to be viewed. However it will not include any AI insights. |
NOT RECORDED | This meeting was not recorded, generally because it did not occur.
If the Zoom meeting was launched (started) 10+ minutes before its scheduled start time, or 10+ minutes after the scheduled start time, UpdateAI will recognize it as a new meeting. The original calendared meeting will show "No meeting recorded" | There is no meeting recap. |
NOT AVAILABLE | UpdateAI failed to retrieve the Zoom meeting recording.
There are two reasons why this typically happens:
(1) When another recording service like Gong.io downloads and deletes the recording before UpdateAI can access it. To prevent this, adjust your Gong.io settings to stop it from deleting your video recordings.
(2) Your "Participant Audio Files" have not been enabled within your Zoom account. Follow these steps to resolve this issue. | There is no meeting recap. |
NOT STARTED | This means that no one started recording, or no one started the meeting in the gap between the scheduled start date + time and the following 10 minutes. | There is no meeting recap. |
SKIPPED | This means that the UpdateAI owner choose to skip the processing of this meeting, based either on their default recording settings configuration by toggling to off the 'record meeting' button within the upcoming meetings tab. | There is no meeting recap. |